Privacy Notice

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION THIS NOTICE IS EFFECTIVE MARCH 1 2003 UNTIL FURTHER NOTICE. Right to Notice As a patient, you have the right to adequate notice of the uses and disclosures of your protected health information. Under the Health Insurance Portability & Accessibility Act (HIPAA), Hartford & Hartford ODs can use your protected health information for treatment, payment & health care operations. a) Treatment - We may use or disclose your health information to a physician or other health care provider providing treatment to you, if the provider is local and known to our office. b) Payment - We may use and disclose your health information to obtain payment for services we provide you, e.g. Medicare, Medicaid, & VSP. c)Health care operations - We may use & disclose your health information in connection with our health care operations. Health care operations include quality assesment and improvement activities, reviewing the competency or qualifications of health care professionals, evaluating provider performance, conducting training programs, accreditation,certification, licensing or credentialing activities. Your Authorization Most uses and disclosures that do not fall under treatment, payment, and health care operations will require your written authorization. Upon signing, you may revoke your authorization (in writing) through our practice at any time. Emergency Situations In the event of your incapacity or an emergency situation, we will disclose health information to a family member, or another person responsible for your care, using our professional judgment. We will only disclose health information that is directly relevant to the person's involvement in your health care. Marketing We will not use your health information for marketing communications without your written authorization. Required by Law We may also use or disclose your health information when we are required to do so by law. Abuse or Neglect We may disclose your health information to appropriate authorities if we reasonably believe that you are a possible victim of abuse, neglect, or domestic violence, or the victim of other crimes. We may disclose your health information to the extent necessary to avert a serious threat to your or other people's health or safety. National Security We may disclose the health information of Armed Forces personnel to military authorities under certain circumstances. We may disclose health information to authorized federal officials required for lawful intelligence, counterintelligence and other national security activities. We may disclose health information of inmates or patients to the appropriate authorities under certain circumstances. Appointment Reminders We may use or disclose your health information to provide you with appointment reminders via telephone, e-mail, cards or letters. Your Rights as a Patient You have the right to restrict the disclosure of your protected health information (in writing). The request for restriction may be denied if the information is required for treatment, payment or health care operations. -You have the right to receive confidential communications regarding your protected health information. -You have the right to inspect and copy your protected health information. -You have the right to amend your protected health information. -You have the right to receive an account of disclosures of your protected health information. -You have the right to a paper copy of this notice of privacy practices. Legal Requirements Hartford & Hartford ODs is required by law to maintain the privacy of your protected health information. We are required to abide by the terms of this notice as it is currently stated, and reserve the right to change this notice. The policies in any new notice will not be in effect until they are posted to this site, or are available within our office. Complaints If you have complaints regarding the way your protected health information was handled, you may submit a complaint in writing to this office. You will not be retaliated against in any manner for a complaint. Contact Information For further information about Hartford & Hartford ODs privacy policies, please contact Dr. Kim Hartford or Dr. Irving Hartford, Jr. at either of the following offices: Hartford & Hartford ODs 27875 Berwick Dr, Ste B Carmel, CA 93923 (831)625-3911 Hartford & Hartford ODs 167 Main Street, Rm D Soledad, CA 93960 (831)678-2086